Food Vendor Information
Vendor Application Deadline April 3, 2026, 11:59 pm
Please read all of the following sections if you are applying to be a Food Vendor.
*Please Note: Vendors with diesel-powered vehicles or displays need not apply.
Please read all information carefully.
Food Vendor Instructions
Should you have any questions, don’t hesitate to contact Market Coordinator, Anne Davis, at [email protected].
- Complete the Food Vendor Application form by clicking on the button at the bottom of this page.
- Please be sure to complete all parts of the application form. In particular, thoroughly describe your product, including all food and drink options and your price range. A maximum of 5 photos may be submitted with your application.
Rates for Food Vendors for 2026:
Vendor Type | Booth Size | Price +HST |
Food Vendor | 10 x 10 | $390 +HST |
10 x 20 | $520 +HST | |
Food Vendor BIA (20% off) | 10 x 10 | $312 +HST |
10 x 20 | $416 +HST | |
Food -Not For Profit | 10 x 10 | $210 +HST |
Other Rates | ||
Table Rental | 6 feet in length | $15 +HST |
- Applications must be received by April 3, 2026. Please send no money with your application. The Festival organizers will only accept fees after the Market jury selection is completed. Successful vendors will be notified by May 16, 2026.
- All Vendors are now required to obtain their own insurance, which MUST be submitted by June 13, 2026. Information on available insurance options and how to submit will be emailed to successful vendors.
- Best of luck, and I hope to see you at the Festival. If you have any questions about the vendor application process or about the Stewart Park Festival in general, please contact Market Coordinator, Anne Davis, at [email protected].
Food Vendor Terms and Conditions
Stewart Park Festival 2026 *Vendors with diesel-powered vehicles or displays need not apply.| 1. | Selection | A jury will review your application including (if provided) five (5) photos of your product. You will be notified of their decision by email on or before May 1, 2026. If selected, an email will be sent to you along with a contract, invoice for payment, information on insurance requirements, and other Festival specific information. If you are not selected, you will receive an email notifying you of the jury’s decision. Items that have not been pre-juried will not be allowed for sale. |
| 2. | Food Containers | The Stewart Park Festival is a green festival. Therefore, food vendors are asked to serve their food in only recyclable or compostable food containers. Garbage and recycling bins will be provided on site. |
| 3. | Plastic Water Bottles | The sale of water in plastic bottles is discouraged at the Stewart Park Festival. Refillable water containers will be sold at the Festival’s Information-Souvenir booth. Water refill stations will be available on site. |
| 4. | Taxes | Food vendors are responsible for their own sales, collections of sales taxes, and any licensing costs. |
| 5. | Security | Overnight security is provided from 9:00 p.m. to 9:00 a.m. during the festival. Exhibitors will be responsible for equipment or goods left in the park overnight. Festival organizers are not responsible for lost, damaged, or stolen goods. Please check your insurance policy. |
| 6. | Set-up/tear down | Set-up must be complete by 2:30 p.m. on Friday, July 17, and must remain set up for the duration of the festival. For the safety of festival goers, volunteers, and vendors, tear down will take place 30 minutes after the last performance on the Main Stage on Sunday, July 19, 2026. |
| 7. | Hours of Operation | The Festival Marketplace hours of operation are as follows:
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| 8. | Electrical | Electric hookup is available to Food vendors. You must provide your own 14-gauge, 120 volt, 3 prong, outdoor cable. A 14-gauge (heavier) cable is preferred over 16-gauge (lighter) or even a 12-gauge for longer runs. Please indicate electricity requirements on your application form. IF THE CORDS YOU PROVIDE DO NOT MEET CODE, THEY WILL BE DISCONNECTED. Use of low-noise generators is permitted. We will provide detailed information in your email package of acceptance. |
| 9. | Vehicles in marketplace | For the safety of all, no vehicles are permitted in the Marketplace during market business hours. |
| 10. | Inspection | Successful Food Vendors will be required to complete forms for the Lanark, Leeds and Grenville Health Unit. These forms will be made available to you upon acceptance. Food vendors should be prepared for a visit from the Health Unit as well as the Fire Inspector. Hand washing stations, fire extinguishers, fridge thermometers, etc., will be checked. Food vendors are encouraged to barricade all hot surfaces from the public. |
| 11. | Parking | Participants have access to one (1) off-site parking space per booth. Please adhere to this. Parking passes are allocated upon arrival by the Market Coordinator. Non-compliance will be noted for future reference. Remember, the object is to bring customers closer to you! Accessible parking spaces are extremely limited near the site. Please indicate in your application if you require accessible parking. Every effort will be made to meet your parking needs. |
| 12. | Booth | Food vendor exhibition spaces vary in size. Please refer to the Food Vendor Instructions for booth sizes and rates. Food vendors are responsible for their own canopy or cover which cannot display unrelated commercial advertising. Please notify the Market Coordinator of any size variance as this may affect vendor placement. Also, 6′ tables may be pre-ordered on your application at a rental charge of $15.00 each for all three days of the festival. |
| 13. | Site Assignment | Placement of Food vendors on site will be determined solely at the discretion of the Market Coordinator. Please keep in mind that this is an outdoor site and be prepared for uneven ground, slopes, trees, wet grounds, and pavement in some cases. The festival sometimes experiences strong winds, so be sure your canopy is weighted down. If you indicate any restrictions imposed by your booth design, an attempt will be made to accommodate your request. The Stewart Park Festival does not guarantee returning Food vendors will have the same site as in previous years. A map of the Festival Marketplace and its vendors will be available to Festival goers. |
| 14. | Fees | The vendor fees for Food vendors are listed on the Food Vendors Instructions. The fee covers all three days of the festival. Additional fees may be applied for larger units. |
| 15. | Insurance | Once accepted as a vendor, you are required to show proof of $2 million liability insurance. You must provide the Festival with an insurance certificate issued by your insurance company, listing the following as additional insured: The Town of Perth, Perth Downtown BIA, and Stewart Park Festival Committee. You will also need to make sure the date of the Festival is listed as July 17th to the 19th, 2026. Please list your limits of liability (CGL) and include a 30-day notice of cancellation clause. All details are necessary for completion. |
| 16. | Contact | Please contact Market Coordinator, Anne Davis, at [email protected] or contact Nancy Wing, BIA Coordinator, at the BIA office at 613-267-3311 ext. 2251. |